Google Workspace
$9.40per user / month, “$” as shown
Teams that already use Gmail, Google Docs and Google Drive, and want admin-enforced 2-Step Verification.
Best business email for Malaysian SMEs
Your email provider decides how easy it is to turn on multi-factor authentication (MFA), sign mail with DKIM and stop people spoofing your domain. This page compares four hosted email suites that any Sdn Bhd or sole proprietor in Malaysia can sign up for online.
- 4 options compared
- Listed A to Z, no paid placement
- Prices checked on 8 November 2026
At a glance
Starting prices as each vendor publishes them, checked on 8 November 2026. Options are in alphabetical order; we don't pick one winner because the right choice depends on your business.
Free trial
Microsoft 365
Not recordedpage blocked our check
Teams that live in Outlook, Word and Excel, or that want to manage Windows laptops from the same admin centre (Business Premium).
Proton Workspace (Proton Business)
$12.99per user / month, yearly (USD)
Businesses that handle sensitive client data and put encryption ahead of office-suite features.
Zoho Workplace / Zoho Mail
RM4per user / month, yearly
Small teams on a tight budget who want prices and invoices in RM.
How we chose
We include hosted business email suites that a Malaysian small business can buy online without a minimum company size, and compare them on:
- MFA for all users, and how easy it is to enforce.
- Built-in spam, malware and phishing filtering.
- Documented SPF, DKIM and DMARC setup for your own domain.
- Billing in RM (we say when a vendor shows MYR prices).
- Clear published pricing (we note when a vendor does not publish a price).
Not tested hands-on
Every price and feature on this page comes from the vendor's own website or documentation, checked on 8 November 2026 and linked under each option. Prices change often and may exclude tax (including SST). Confirm on the vendor page before you buy. Read our methodology.
Side by side
| Option | Published price (checked on 8 November 2026) | Free option |
|---|---|---|
| Google Workspace | Business Starter $9.40, Business Standard $18.80, Business Plus $29.40 per user per month, excl. tax. The Malaysia pricing page showed “$” with no currency code to our checker; Google may show RM to visitors in Malaysia. | No. 14-day free trial. |
| Microsoft 365 | Not recorded: Microsoft's page blocked our automated check. See Microsoft's Malaysia plan comparison. | No free business plan found. |
| Proton Workspace (Proton Business) | Workspace Standard $12.99, Workspace Premium $19.99 per user per month, billed every 12 months (USD; CHF and EUR also offered). | No free business plan. 14-day free trial. |
| Zoho Workplace / Zoho Mail | Mail Lite RM4 per user per month (5 GB, yearly). Workplace Standard RM10.50 (annual) or RM14 (monthly) per user per month. Zoho publishes a MYR price table for customers in Malaysia. | Yes. Mail Free: up to 5 users, 5 GB each, no IMAP/POP; only in some data centres. |
Google Workspace vs Microsoft 365 in Malaysia
Both give you MFA, spam and malware filtering, and documented SPF, DKIM and DMARC setup. The practical differences for a Malaysian SME are:
- Apps your team already uses. Gmail and Google Docs users settle into Workspace faster; Outlook, Word and Excel users into Microsoft 365.
- MFA by default. Microsoft's security defaults require every user to register for MFA at no extra cost. In Google Workspace, you turn on and enforce 2-Step Verification in the Admin console.
- Device management. Microsoft 365 Business Premium bundles device and advanced threat protection for up to 300 users. Compare it with Google's higher plans if you manage company laptops.
- Price in RM. Neither page showed RM prices to our checker. Check the vendor page or an authorised Malaysian reseller for current RM pricing.
Option details
Google Workspace
$9.40per user / month, “$” as shown
Business Starter $9.40, Business Standard $18.80, Business Plus $29.40 per user per month, excl. tax. The Malaysia pricing page showed “$” with no currency code to our checker; Google may show RM to visitors in Malaysia.
Security features (from vendor documentation)
- 2-Step Verification on all plans (pricing page)
- Phishing and spam protection (pricing page)
- DKIM signing for your domain (Google help)
- Vault, DLP and S/MIME on higher plans (pricing page)
Who it suits
Teams that already use Gmail, Google Docs and Google Drive, and want admin-enforced 2-Step Verification.
Free option
No. 14-day free trial.
Sources
Microsoft 365
Not recordedpage blocked our check
Not recorded: Microsoft's page blocked our automated check. See Microsoft's Malaysia plan comparison.
Security features (from vendor documentation)
- Built-in anti-spam, anti-malware and anti-phishing for all cloud mailboxes (Microsoft Learn)
- Security defaults require MFA for all users at no extra cost (Microsoft Learn)
- Business Premium adds advanced threat and device protection, for up to 300 users (Microsoft Learn)
- Documented SPF and DMARC setup (Microsoft Learn)
Who it suits
Teams that live in Outlook, Word and Excel, or that want to manage Windows laptops from the same admin centre (Business Premium).
Free option
No free business plan found.
Sources
Proton Workspace (Proton Business)
$12.99per user / month, yearly (USD)
Workspace Standard $12.99, Workspace Premium $19.99 per user per month, billed every 12 months (USD; CHF and EUR also offered).
Security features (from vendor documentation)
- End-to-end encryption (vendor states Proton cannot read your data)
- ISO 27001 certified and SOC 2 Type II audited (vendor claim)
- Includes password manager with team vaults and VPN
- Data retention policies on Premium
Who it suits
Businesses that handle sensitive client data and put encryption ahead of office-suite features.
Free option
No free business plan. 14-day free trial.
Sources
Zoho Workplace / Zoho Mail
RM4per user / month, yearly
Mail Lite RM4 per user per month (5 GB, yearly). Workplace Standard RM10.50 (annual) or RM14 (monthly) per user per month. Zoho publishes a MYR price table for customers in Malaysia.
Security features (from vendor documentation)
- MFA with Zoho's authenticator app (pricing page)
- Email encrypted in transit with TLS
- S/MIME on Mail Premium and Workplace Professional
- Documented SPF setup (Zoho help)
Who it suits
Small teams on a tight budget who want prices and invoices in RM.
Free option
Yes. Mail Free: up to 5 users, 5 GB each, no IMAP/POP; only in some data centres.
Sources
FAQ
Which business email is cheapest in Malaysia?
Of the options above, Zoho is the only one that publishes RM prices: Mail Lite from RM4 per user per month (yearly). Zoho Mail Free covers up to 5 users with limits.
Is Google Workspace or Microsoft 365 more secure?
Both offer MFA, spam and malware filtering, and SPF, DKIM and DMARC. Most real-world problems come from settings that are switched off, not from the provider. Turn on MFA for everyone and publish DMARC, whichever you pick.
Do I need DMARC with Google Workspace or Microsoft 365?
Yes. Both providers document how to publish SPF, DKIM and DMARC for your own domain. Without DMARC, anyone can send email that claims to come from your domain.
Related
Start with what you have. Run a free, passive check on your own domain to see which of these problems you actually need to solve.
Check your domain's email security